The Freedom of Information Act
Eligible persons are entitled to submit Freedom of Information (FOI) requests to all established Public Authorities, including those listed under the Ministry for Infrastructure, Planning and Employment.
Freedom of Information Act (Maltese Version)
Freedom of Information Act (English Version)
Submitting a Request / Complaint
Eligible Persons:
In order to be eligible to submit FOI requests, a person has to be a resident in Malta and to have been so for a period of at least five years. Such person has to be also either a citizen of Malta or a citizen of any other member state of the European Union or a citizen of any other state the citizens of which have a right, in virtue of any treaty between such state and the European Union, to be treated in Malta in the same manner as citizens of member states of the European Union.
FOI requests or Complaints have to be submitted in writing and can be sent by email to [email protected] or through the FOI portal https://foi.gov.mt via the e-ID.
Details to be Provided
When submitting an FOI Request, applicants will be required, apart from providing contact details, to give an indication of the document that they wish to obtain or a summary / excerpt of the contents. They will also need to indicate the format in which they wish to receive such document, namely as a hard copy/print-out, as an electronic copy, or by on-site inspection of the document in question. Copies of the ID card or passport and/or additional documentation, as deemed necessary, may be requested by the Public Authority for verification.
Types of Requests
A document is defined as any article that is held by a public authority and on which information has been recorded in whatever form, including electronic data, images, scale models and other visual representations, and audio or video recordings, regardless of whether the information can be read, seen, heard or retrieved with or without the aid of any other article or device. One may also ask for documentation which contains policies, principles, rules or guidelines in accordance with which decisions or recommendations are made in respect of members of the public (including bodies corporate and employees of the public authority in their personal capacity). Eligible persons have the right to request information (in the form of a written statement) on a decision or recommendation made in their respect or in respect of a body corporate which they represent.
Acknowledgements
FOI requests will be duly acknowledged by the Public Authorities. The acknowledgement will include a unique reference number and an indication of the date by when the response will be given. The acknowledgement shall also include specific information related to the Public Authority, such as its address, telephone numbers, e-mail addresses, opening hours and details of its internal complaints’ procedure.
Checks to be carried out by the Public Authority
On receipt of the request, the Public Authority will verify whether the request qualifies as an FOI request and will inform the applicant accordingly if this is not the case. If it transpires that additional information / documentation is required, applicants will be contacted by the Public Authority to whom the request has been submitted and they will be provided with all possible assistance in order to ensure that such request complies with the provisions of the Act. This notwithstanding, when submitting an FOI request, applicants are not required to provide any justifications for requesting any documentation.
The Public Authority will also verify whether the requested document is held at its end. If this is not the case, such Public Authority will seek to identify the Public Authority to whom the request should be submitted to and will transfer it, accordingly, informing the applicant in the process. If no alternative entity is identified (meaning that the document cannot be traced at any Public Authority), the applicant will be informed accordingly.
Processing of request
Once it establishes that a request is an FOI request and can be addressed from its end, the Public Authority will determine whether it can provide the applicant with the document requested (in full or in part) or whether it will not accept the request. Prior to taking a decision in this regard, the Public Authority shall consider whether any of the exemptions listed in the FOI Act apply. The Public Authority will submit notification of whether the request will be accepted or not, by not later than 20 working days after the day on which the request is received. An additional 20 working days extension may be further applied, bringing the total to a maximum of 40 working days.
Payment of Fee
When submitting a response to the applicant, the Public Authority shall indicate whether any fees apply. If applicable, such fees shall cover only the costs related to making a document available to the applicant, namely hours of processing, costs of photocopies and digital media and costs related to inspections. Notwithstanding the above, the total applicable fee shall not exceed €40. No additional fees can be incurred for submitting requests or complaints.
The application of fees is regulated by L.N. 158 of 2010.
Remedial Action
If applicants are not satisfied with the response provided by the Public Authority, they are entitled to submit a complaint to the same Public Authority. If, subsequently, applicants remain dissatisfied with the response received, they may lodge an appeal with the Information and Data Protection Commissioner (IDPC). Applicants may appeal the Commissioner’s decision to the Information and Data Protection Tribunal and, subsequently, to the Court of Appeal.
Complaints may be submitted for the following reasons:
- The Public Authority has notified an extension
- The Public Authority has imposed a fee which is deemed to be excessive
- The document was not provided in the preferred format
- The request has not been accepted
- A notification has not been received
Applicants may submit a complaint through the IDPC’s website by clicking here.
Receiving documentation
Whenever a Public Authority communicates a decision to an applicant that access to a document will be granted, the applicant might also be invited to effect payment of fees (if applicable). Within 10 working days following payment, if applicable, the Public Authority will provide the document in the same format as the applicant had originally requested or, if this is not possible, in any other format deemed appropriate by the Public Authority. Documents may then be downloaded from the FOI portal (https://foi.gov.mt).
If no fee is charged, the document is provided within 10 working days following notification, but in most circumstances, it is immediately available for download on the FOI portal. The request shall be considered to have been withdrawn by the applicant if payment is not affected within 20 working days following notification.
Public Authorities under the Ministry for Infrastructure, Planning and Employment:
- Ministeru għall-Infrastruttura, l-Ippjanar u x-Xogħol
- L-infrastruttura ta’ Malta
- L-Awtorità tal-Bini u l-Kostruzzjoni (BCA)
- L-Awtorità għas-Saħħa u s Sigurtà fuq il-Post tax-Xogħol (OHSA)
- Identità
- Jobsplus
- Awtorità tal-Ippjanar
Information provided according to Article 17 of the Freedom of Information Act may be viewed by accessing the above links or by contacting the Principal Freedom of Information Officer, Ministry for Infrastructure, Planning and Employment, Address: Block B, Triq Francesco Bonamici, Floriana.